You are about to compose a reply to an email message or to an article on Usenet News. Most email and newsreader software will automatically include the entire text of the message/article to which you are replying. This makes it easy for you to remember the specific comments you want to respond to. When you compose your reply, you would like to:
TrimYourPosts appropriately. Do not simply quote/cite the entire text of the previous message when you reply. Rather, include only enough information so that the intended audience may easily discern the author and time of the original message, and the specific comments to which you are directly responding. Remove as much of the original message as is feasible without erasing the minimal information necessary to understand what point you are addressing or responding to.
You should TrimYourPosts anytime you are replying to an email message or to an article on Usenet News. This should be done for internal email forums as well as for public email forums (such as a mailing list) but is even more important to do for group email messages (e.g. to a mailing list) because it affects more people.
On email forums and mailinglists, it's bad form to include excessive history in your reply, as it's assumed that the recipients received the messages you're replying to, and can read them if they really want to know the history. This is particularly true when people receive summaries, or are using a threaded news reader.
In a corporate environment, however, using non-news group "regular" email, there can be significant advantages to including a complete history with every message:
Having said that, it is often a good idea to trim history on normal email replies. There's a point beyond which a complete history of the discussion can be excessive, unnecessary, and even misleading.
How to do it:
To trim history, it is common to first remove any irrelevant leading quoted text of the message to which you are replying, then to intersperse or interleave the specific comments in your reply among the specific sections of the previous message that they directly address, and then trim any irrelevant trailing text below your final comments. But don't simply interleave your comments throughout the entire message without trying to remove as much of the extraneous/inessential text as you can. All other portions of the included message text should be trimmed away (deleted) from the message to be sent.
Keep in mind shorter is better and less is more. Interleaving your comments every 1-2 lines makes for very choppy reading with lots of distractions/interruptions in the flow of thought being expressed. Cite a small but relevant section that expresses a complete thought, and then state your own complete thoughts on the matter in a paragraph or more. And try to keep the overall ratio of new text to cited text as low as possible, and "chunk" the citations and responses into coherent wholes rather than choppy rebuttals.
Suppose the text of the original message is:
Dearest Gomez, how kind it was of you to come over so quickly and help Lurch and Thing remove Cousin It from the garbage disposal (which happened when Wednesday mistook It for a hairball from the cat and decided to see how well "Liquid Plum'r" really works on the drain). It was very grateful for your assistance and wanted me to make particular mention of it to you. I also wanted to know when you will be coming home for dinner tomorrow night. I plan on making one of your favorites: Hypothalamus Tetrazini soaked in a light phlegm marinade and just a delicate touch of formaldehyde, served with fresh corn (from Lurch's feet). I want to ensure that the corn doesn't become soggy and that the marinade has the proper consistency before you partake of this Epicurean delight. Also, can you please bring the following items home from the grocery store today on your way home from the studio: - Dr. Scholl's Corn & Callous Remover - Mazola Corn Oil - Robitussin DE (or any other suitable nasal decongestant) - Fresh tripe from the Deli - "Head" cheese - Three-way light bulbs (for Uncle Fester) - Six Rubbermaid petri dishes - Industrial strength motor oil - Peanut butter - Prince' pasta (the vermiceli variety - extra thin) - Preparation H hemorrhoidal ointment and suppositories [ unfortunately, Wednesday positioned It in the garbage disposal in a fashion that was quite different than "head first" :-( ] I fondly await your reply, Morticia <morti@addams.family.org>An appropriate response which trimmed the above text appropriately might be:
On Fri Oct 31 1997, Morticia Addams <morti@addams.family.org> writes: > Dearest Gomez, how kind it was of you to come over so quickly and > help Lurch remove Cousin It from the garbage disposal It was my distinct pleasure to offer my assistance. Tell "It" that a good cockroach bath should help remove all the extra debris that was entrenched in the fur from the disposal. > I also wanted to know when you will be coming home for dinner > I plan on making one of your favorites I should be home by midnight. Unfortunately - they'll be keeping us late tomorrow nite. They want me to do a retake on the scene I perform with Julie Newmar, where Catwoman and the Riddler conspire to give the dynamic duo a big, bad bat-wedgie -- stripping them down to nothing but their utility belts ("Holy Fruit of the Loom Batman!"). But after Adam and Burt "Flash" us their "Superman"-waistbands, I will do my level best to get my bat-riddled behind home in time to enjoy masticating those glandular midnight morsels you plan to prepare. My oral orifice is salivating at the mere mention of your momentous meal. You know I have such high expectorations for your cooking! > please bring the following items home from the grocery store Gladly my dear. It would be my fondest desire to please your culinary needs! Loquaciously and Lustfully yours, Gomez Addams <riddler@holland-dozier-holland.com>Note how Gomez was so courteous as to include only minimum essential contextual information and removed details to which he did not respond directly (such as the origin of It's predicament, the content of the meal, and the items on the shopping list).
Your readers will thank you! They may not say so explicitly all the time but they will appreciate you making the extra effort to show them basic Internet courtesy and consideration for their time and resources. The audience of your message will be less likely to draw any sudden/rash conclusions regarding your Internet communications "savvy" (or lack thereof). Disks will have more space available for other messages and files. Your message will be another reinforcing example to would-be-posters of the desired norm for correspondence on the forum. Fewer people will insert you into their "kill" files and "ignore" filters and your words will have a wider audience.
Related patterns are:
TrimYourPosts has long been a bastion of Usenet news correspondence for well over a decade. See: